Contents of this wiki:
ICAO Model Flight Plan Form
Instructions for the completion of the Flight Plan Form
Instructions for the transmission of a filed Flight Plan (FPL) message
Instructions for the transmission of a Supplementary Flight Plan (SPL) message
Example of a completed Flight Plan Form
When to use an ICAO Format Flight Plan (FAA)
2. ICAO Model Flight Plan Form
Instructions for the completion of the flight plan form
2.1 General
Adhere closely to the prescribed formats and manner of specifying data.
Commence inserting data in the first space provided. Where excess space is available, leave unused spaces blank.
Insert all clock times in 4 figures UTC.
Insert all estimated elapsed times in 4 figures (hours and minutes).
Shaded area preceding Item 3 — to be completed by ATS and COM services, unless the responsibility for originating flight plan messages has been delegated.
Note. The term “aerodrome” where used in the flight plan is intended to cover also sites other than aerodromes which may be used by certain types of aircraft, e.g. helicopters or balloons.
2.2 Instructions for insertion of ATS data
Complete Items 7 to 18 as indicated hereunder.
Complete also Item 19 as indicated hereunder, when so required by the appropriate ATS authority or when otherwise deemed necessary.
Note. Item numbers on the form are not consecutive, as they correspond to Field Type numbers in ATS messages.
ITEM 7: AIRCRAFT IDENTIFICATION (MAXIMUM 7 CHARACTERS)Insert one of the following aircraft identifications, not exceeding 7 characters:
Note. Provisions for the use of radiotelephony call signs are contained in Annex 10, Volume II, Chapter 5. ICAO designators and telephony designators for aircraft operating agencies are contained in Doc 8585 — Designators for Aircraft Operating Agencies, Aeronautical Authorities and Services. |
ITEM 8: FLIGHT RULES AND TYPE OF FLIGHT (ONE OR TWO CHARACTERS) Flight rules INSERT one of the following letters to denote the category of flight rules with which the pilot intends to comply:
Type of flight
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ITEM 9: NUMBER AND TYPE OF AIRCRAFT AND WAKE TURBULENCE CATEGORY
INSERT the number of aircraft, if more than one.
INSERT the appropriate designator as specified in ICAO Doc 8643, Aircraft Type Designators,
INSERT an oblique stroke followed by one of the following letters to indicate the wake turbulence category of the aircraft: |
ITEM 10: EQUIPMENT
INSERT one letter as follows:
OR
AND/OR INSERT one or more of the following letters to indicate the COM/NAV/approach aid equipment available and serviceable:
Note 1. Standard equipment is considered to be VHF RTF, ADF, VOR and ILS, unless another combination is prescribed by the appropriate ATS authority.
INSERT one or two of the following letters to describe the serviceable surveillance equipment carried: SSR equipment
ADS equipment
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INSERT the ICAO four-letter location indicator of the departure aerodrome, OR, if no location indicator has been assigned, INSERT ZZZZ and SPECIFY, in Item 18, the name of the aerodrome preceded by DEP/ , OR, if the flight plan is received from an aircraft in flight, INSERT AFIL, and SPECIFY, in Item 18, the ICAO four-letter location indicator of the location of the ATS unit from which supplementary flight plan data can be obtained, preceded by DEP/ , THEN, WITHOUT A SPACE, INSERT for a flight plan submitted before departure, the estimated off-block time, OR, for a flight plan received from an aircraft in flight, the actual or estimated time over the first point of the route to which the flight plan applies. |
INSERT the first cruising speed as in (a) and the first cruising level as in (b), without a space between them. THEN, following the arrow, INSERT the route description as in (c).
INSERT the True airspeed for the first or the whole cruising portion of the flight, in terms of:
INSERT the planned cruising level for the first or the whole portion of the route to be flown, in terms of: Flight level, expressed as F followed by 3 figures (e.g. F085; F330), or
The coded designator assigned to the route or route segment including, where appropriate, the coded designator assigned to the standard departure or arrival route (e.g. BCN1, Bl, R14, UB10, KODAP2A).
The coded designator (2 to 5 characters) assigned to the point (e.g. LN, MAY, HADDY), — Degrees only (7 characters): — Degrees and minutes (11 characters): — Bearing and distance from a navigation aid:
The point at which a change of speed (5% TAS or 0.01 Mach or more) or a change of level is planned, expressed exactly as in (2) above, followed by an oblique stroke and both the cruising speed and the cruising level, expressed exactly as in (a) and (b) above, without a space between them, even when only one of these quantities will be changed. Examples:
The point at which the change of flight rules is planned, expressed exactly as in (2) or (3) above as appropriate, followed Examples:
The letter C followed by an oblique stroke; THEN the point at which cruise climb is planned to start, expressed exactly as in (2) above, followed by an oblique stroke; THEN the speed to be maintained during cruise climb, expressed exactly as in (a) above, followed by the two levels defining the layer to be occupied during cruise climb, each level expressed exactly as in (b) above, or the level above which cruise climb is planned followed by the letters PLUS, without a space between them. Examples:
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INSERT the ICAO four-letter location indicator of the destination aerodrome followed, without a space, by the total estimated elapsed time, OR, if no location indicator has been assigned, INSERT ZZZZ followed, without a space, by the total estimated elapsed time, and SPECIFY in Item 18 the name of the aerodrome, preceded by DEST/ .
INSERT the ICAO four-letter location indicator(s) of not more than two alternate aerodromes, separated by a space, OR, if no location indicator has been assigned to the alternate aerodrome, INSERT ZZZZ and SPECIFY in Item 18 the name of the aerodrome, preceded by ALTN/ . |
INSERT 0 (zero) if no other information, OR, any other necessary information in the preferred sequence shown hereunder, in the form of the appropriate indicator followed by an oblique stroke and the information to be recorded: EET/ Significant points or FIR boundary designators and accumulated estimated elapsed times to such points or FIR boundaries, when so prescribed on the basis of regional air navigation agreements, or by the appropriate ATS authority.
RIF/ The route details to the revised destination aerodrome, followed by the ICAO four-letter location indicator of the aerodrome. The revised route is subject to re-clearance in flight.
REG/ The registration markings of the aircraft, if different from the aircraft identification in Item 7. SEL/ SELCAL code, if so prescribed by the appropriate ATS authority. OPR/ Name of the operator, if not obvious from the aircraft identification in Item 7. STS/ Reason for special handling by ATS, e.g. hospital aircraft, one engine inoperative, e.g. STS/HOSP. TYP/ Type(s) of aircraft, preceded if necessary by number(s) of aircraft, if ZZZZ is inserted in Item 9. PER/ Aircraft performance data, if so prescribed by the appropriate ATS authority. COM/ Significant data related to communication equipment as required by the appropriate ATS authority, e.g. COM/UHF only. DAT/ Significant data related to data link capability, using one or more of the letters S, H, V and M, e.g. DAT/S for satellite data link, DAT/H for HF data link, DAT/V for VHF data link, DAT/M for SSR Mode S data link. NAV/ Significant data related to navigation equipment as required by the appropriate ATS authority. DEP/ Name of departure aerodrome, if ZZZZ is inserted in Item 13, or the ICAO four-letter location indicator of the location of the ATS unit from which supplementary flight plan data can be obtained, if AFIL is inserted in Item 13. DEST/ Name of destination aerodrome, if ZZZZ is inserted in Item 16. ALTN/ Name of destination alternate aerodrome(s), if ZZZZ is inserted in Item 16. RALT/ Name of en-route alternate aerodrome(s). CODE/ Aircraft address (expressed in the form of an alphanumerical code of six hexadecimal characters) when required by the appropriate ATS authority. Example: “F00001” is the lowest aircraft address contained in the specific block administered by ICAO. RMK/ Any other plain-language remarks when required by the appropriate ATS authority or deemed necessary, e.g. RMK/ONE ENG INOP. |
After E/ INSERT a 4-figure group giving the fuel endurance in hours and minutes.
After P/ INSERT the total number of persons (passengers and crew) on board, when required by the appropriate ATS authority. INSERT TBN (to be notified) if the total number of persons is not known at the time of filing.
R/ (RADIO) S/ (SURVIVAL EQUIPMENT) J/ (JACKETS) D/ (DINGHIES) (NUMBER) (CAPACITY) (COVER) (COLOUR) A/ (AIRCRAFT COLOUR AND MARKINGS) N/ (REMARKS) C/ (PILOT) |
2.3 Filed by
INSERT the name of the unit, agency or person filing the flight plan.
2.4 Acceptance of the flight plan
Indicate acceptance of the flight plan in the manner prescribed by the appropriate ATS authority.
2.5 Instructions for insertion of COM data
Items to be completed
COMPLETE the top two shaded lines of the form, and COMPLETE the third shaded line only when necessary, in accordance with the provisions in PANS-ATM, Chapter 11, 11.2.1.2, unless ATS prescribes otherwise.
3. Instructions for the transmission of a filed flight plan (FPL) message
Correction of obvious errors
Unless otherwise prescribed, CORRECT obvious format errors and/or omissions (i.e. oblique strokes) to ensure adherence as specified in Section 2 (Instructions for insertion of ATS data).
Items to be transmitted
TRANSMIT items as indicated hereunder, unless otherwise prescribed:
- a) the items in the shaded lines, above Item 3;
- b) commencing with <<≡ (FPL of Item 3:
- all symbols and data in the unshaded boxes down to the )<<≡ at the end of Item 18,
- additional alignment functions as necessary to prevent the inclusion of more than 69 characters in any line of Items 15 or 18. The alignment function is to be inserted only in lieu of a space so as not to break up a group of data,
- letter shifts and figure shifts (not preprinted on the form) as necessary;
- c) the AFTN Ending, as described below:
- End-of-Text Signal
- a) one LETTER SHIFT
- b) two CARRIAGE RETURNS, one LINE FEED
- Page-feed Sequence Seven LINE FEEDS
- End-of-Message Signal Four of the letter N.
4. Instructions for the transmission of a supplementary flight plan (SPL) message
Items to be transmitted
Transmit items as indicated hereunder, unless otherwise prescribed:
- a) AFTN Priority Indicator, Addressee Indicators <<≡, Filing Time, Originator Indicator <<≡ and, if necessary, specific identification of addressees and/or originator;
- b) commencing with <<≡ (SPL:
- all symbols and data in the unshaded areas of boxes 7, 16 and 18, except that the ‘)’ at the end of box 18 is not to be transmitted, and then the symbols in the unshaded area of box 19 down to and including the )<<≡ of box 19,
- additional alignment functions as necessary to prevent the inclusion of more than 69 characters in any line of Items 18 and 19. The alignment function is to be inserted only in lieu of a space so as not to break up a group of data,
- letter shifts and figure shifts (not preprinted on the form) as necessary;
- c) the AFTN Ending, as described below:
- End-of-Text Signal
- a) one LETTER SHIFT
- b) two CARRIAGE RETURNS, one LINE FEED
- Page-feed Sequence Seven LINE FEEDS
- End-of-Message Signal Four of the letter N.
Example of a completed flight plan form
An ICAO format flight plan must be used when (FAA):
- The flight will enter international airspace (including Oceanic airspace controlled by FAA facilities)
- The flight expects routing or separation based on Performance Based Navigation, e.g. RNAV 1
- The flight will enter RVSM airspace
- The flight expects services based on ADS-B
Source: ICAO doc 4444, FAA
See also:
FAA Flight Plan Form
ICAO Model Flight Plan Form
ATS Flight Plan
Operational flight plan